How do I get a professional looking email address?

Having a proper business email address is a vital part of looking like a professional and serious company. If you are a local company, having a business email rather than a personal account can make you stand out from the competition. Looking for a service and seeing that the main email address is at a yahoo, gmail or other general provider doesn’t set off the right tone.

If you’re a one-man company, it might be tempting to either use your existing address or set up a new one like ‘companyname@gmail.com’. This may be a convenient way forward, but it’s important to take the time to build the foundations of your business properly. This reassures potential clients that the business itself is a distinct entity and that you are operating professionally.

Setting up a business email account is quick and inexpensive, so there is no reason why every start-up/local or small business can’t have a matching URL/domain name and email addresses.

Setting up your business email address: what you need to know
You can create mailboxes by going to your domain provider and purchasing a mailbox. (If you are building a website from scratch, when you buy your domain you can also add on a mailbox). For a small annual fee you can create this mailbox to deal with all your business enquiries. All mailboxes can be easily configured so that you can access them on all your devices. Your provider should have a ‘how-to’ on their website that guides you through it step-by-step. If you are a technophobe, you can ask your provider to help you with the set up.

Having multiple mailboxes means you can assign an address to everyone in your company or departments within your business using the same domain coupled with a prefix. For example, you might have sales@, info@ or customerservices@ generic mailboxes and then  firstname.surname@ for indiviuals to have their own accounts.

If in doubt, call your web provider and talk through your business needs with them and they will be able to advise you on the best route for your company.

Perfect Layout can advise their clients, who are building a website for the first time, on how to do this. Give is a call on 01708 578 015.